Resources for the public sector - Provincial
Because you work in the public sector, there are specific rules and guidelines that apply to your records. Being connected with resources tailored especially for you can make your work a lot easier and help you to comply with provincial legislation and policies.
Provincial Archives Records Centre
The
Provincial Archives Records Centre provides storage for the semi-active records
of provincial public bodies and offers advice about records-related projects.
Whether you are a new records manager or a seasoned veteran, you will need to
stay in touch with the Records Centre to coordinate records storage and
retention schedules and to stay up to date on any new developments that could
affect your records.
The Records Centre also offers the Records Management Network, which any provincial public sector employee who has records management responsibilities can join. The RM Network meets during the year for training sessions and messages are sent out to members to keep them up to date on Provincial Archives projects, media articles related to our profession, and other developments. Being a member gives you access to other records management professionals so you can share ideas, get advice, and stay up to date on what’s happening around the province.
If you would like to join the RM Network, or find out more about the Records Centre, please visit their website (pour le français, veuillez cliquez ici).
The Records Centre also offers the Records Management Network, which any provincial public sector employee who has records management responsibilities can join. The RM Network meets during the year for training sessions and messages are sent out to members to keep them up to date on Provincial Archives projects, media articles related to our profession, and other developments. Being a member gives you access to other records management professionals so you can share ideas, get advice, and stay up to date on what’s happening around the province.
If you would like to join the RM Network, or find out more about the Records Centre, please visit their website (pour le français, veuillez cliquez ici).
Office of the Access to Information and Privacy Commissioner
The Office of the Access to Information and Privacy Commissioner oversees compliance with the two main provincial Acts that cover access and privacy: the Right to Information and Protection of Privacy Act and the Personal Health Information Privacy and Access Act.
If you need information about responding to Right to Information requests, best practices for access and privacy protection, the complaint process, or reporting data breaches, this is the best place to ask. For more information please visit their website.
If you need information about responding to Right to Information requests, best practices for access and privacy protection, the complaint process, or reporting data breaches, this is the best place to ask. For more information please visit their website.
Legislation
There are many pieces of legislation that will affect how you manage your records. Here are a list of some of the most common ones; click on the name of any Act below to see the full document.
The Archives Act defines the relationship between provincial public bodies and the Provincial Archives. Under the Archives Act, no government records may be destroyed without an approved retention schedule. Retention schedules must be approved by the Provincial Archivist. This Act also defines which records at the Archives are available for public access.
The Right to Information and Protection of Privacy Act defines which records held by a public body must be disclosed upon request, how long the public body has to respond, and what the complaint process is when a request is denied or left unfulfilled. The Act also defines how public bodies should collect, manage and dispose of the personal information they collect.
The Personal Health Information Privacy and Access Act covers access and privacy, as well, but is specific to personal health information.
The Archives Act defines the relationship between provincial public bodies and the Provincial Archives. Under the Archives Act, no government records may be destroyed without an approved retention schedule. Retention schedules must be approved by the Provincial Archivist. This Act also defines which records at the Archives are available for public access.
The Right to Information and Protection of Privacy Act defines which records held by a public body must be disclosed upon request, how long the public body has to respond, and what the complaint process is when a request is denied or left unfulfilled. The Act also defines how public bodies should collect, manage and dispose of the personal information they collect.
The Personal Health Information Privacy and Access Act covers access and privacy, as well, but is specific to personal health information.
This page was last modified on 2 October 2015